The audience is able to refer to the information later on. Can enhance key points of presentation by reiterating the points. Disadvantages: Requires preparation and access to a copier. Audience members may read ahead or never look at the handout again. May be a distraction to the presentation. People identify items more quickly when using graphics in addition to text alone. When creating your visual aids, however, make sure your text and graphics are easy to read.
The following are precautions to ensure that you are making a proper power point using PowerPoint etiquette. Instead, create bullet points and headings no longer than three to five words that give the main points. They are meant to enhance your presentation, not take over.
Again, this is meant to enhance your presentation. Make sure the audience can read the text. Preparing for Your Speech[ edit ] When preparing to give your speech, it is important to rehearse just as you plan to present it.
This, then, includes using your visual aids when you practice. This is necessary to do, since it trains you to make smooth transitions between slides. Take time into consideration as well- it is hard to sit through a long speech, even if it is interesting.
Usually, people can only concentrate for about twenty minutes at a time. Free Shipping No minimum order. Description Technical Writing and Presentation is a guide to writing reports and articles for presentation to technical people or to the scientific community.
The book deals with the special requirements in writing technical and highly specialized reports. To create even a 30 minute presentation, it is essential to have a thorough background knowledge of the subject and this comes only through reading relevant material or watching the relevant videos. The first part of researching a subject for a presentation is to find relevant materials.
Useful tools: Internet search engines Local libraries Internet search engines and local libraries are the best tool for finding background reading about a subject.
Wikipedia Wikipedia is an excellent source for more in-depth reading. Trade journals Filtering Materials[ edit ] Once you have found your materials, it is important to filter them.
The aim of filtering your material is to isolate the most important facts and details to support your presentation.
Filtering will give you quotes, statistics and anecdotes which can be used in your presentation. Technical Writing at Wikiversity Preparation[ edit ] On average a 1 hour presentation needs 7 hours of preparation Being prepared is more than just having a few scribbled notes on a piece of paper. Few people can speak convincingly without proper preparation.
Also know that to teach someone something new—perhaps a skill that they did not posses or a perspective that allows them to see new connections—is a real gift, both to you and the audience members. You will feel rewarded because you made a difference and they will perceive the gain in their own understanding. Report As a business communicator, you may be called upon to give an informative report where you communicate status, trends, or relationships that pertain to a specific topic.
You might have only a few moments to speak, and you may have to prepare within a tight time frame. The informative report is a speech where you organize your information around key events, discoveries, or technical data and provide context and illustration for your audience.
If everyone in the room knows the product line, you may not need much information about your best seller, but instead place emphasis on marketing research that seems to indicate why it is the best seller. Perhaps you are asked to be the scout and examine a new market, developing strategies to penetrate it.
You have a perspective gained by time and research, and your audience wants to know why you see things the way you do, as well as learn what you learned. A status report may be short or long, and may be an update that requires little background, but always consider the audience and what common ground you are building your speech on.
Also, consider the desired outcome; for example, will your listeners be able to actually do the task themselves or will they gain an appreciation of the complexities of a difficult skill like piloting an airplane to a safe landing? Consider how this may affect the way that you will present your information.
Usually, people can only concentrate for about twenty minutes at a time. Also know that to teach someone something new—perhaps a skill that they did not posses or a perspective that allows them to see new connections—is a real gift, both to you and the audience members. Perhaps the professor used language and jargon, or gave a confusing example, or omitted something that would have linked facts or concepts together. The book deals with the special requirements in writing technical and highly specialized reports.
Regardless of the sequence or pattern you will illustrate or demonstrate, consider how people from your anticipated audience will respond, and budget additional time for repetition and clarification. Know yourself[ edit ] People are only confident when they are themselves, you need to have a style which works for you.
You need to tailor your material to suit the audience you are addressing. Advantages: There is no preparation necessary, very flexible, can be used to record audience responses, and are great for discussions. To create even a 30 minute presentation, it is essential to have a thorough background knowledge of the subject and this comes only through reading relevant material or watching the relevant videos. A large, deep room may have visibility problems from the back of the room. Description Have you ever listened to a friend tell you about their recent trip somewhere and found the details fascinating, making you want to travel there or visit a similar place? The main goal in an informative presentation is to inform, not to persuade, and that requires an emphasis on credibility, for the speaker and the data or information presented.
Also, consider the desired outcome; for example, will your listeners be able to actually do the task themselves or will they gain an appreciation of the complexities of a difficult skill like piloting an airplane to a safe landing? When creating your visual aids, however, make sure your text and graphics are easy to read. With the points discussed in this chapter in mind, observe someone presenting a speech.
Also, easy for note taking. Many scientists, researchers, technologists, students, and academic professors who have to write articles and papers of a technical nature will find this book handy. Perhaps you are asked to be the scout and examine a new market, developing strategies to penetrate it. When rehearsing identify your weak spots, practice fixing them, as well as practice hitting the crucial points in your speech. Here are additional, more specific types of informative presentations: Biographical information. If you forget to say certain points it is fine, just deliver your message and let the audience know the main objective of your speech.
No one likes to feel left out.
Set-up[ edit ] Don't just turn up at the appointed time and expect everything to be ready for you. Their imagination is your ally, and you should aim to stimulate it with attention-getting devices and clear visual aids. Key Takeaway Informative presentations illustrate, explain, describe, and instruct the audience on topics and processes. You have a perspective gained by time and research, and your audience wants to know why you see things the way you do, as well as learn what you learned. If the audience cannot trust your personality they will not believe the information you are presenting to them.
Use visual aids!
Demonstration You want to teach the audience how to throw a fast pitch in softball or a curveball in baseball. Provide the link to the presentation in your post or assignment.